Set budget limits
Keep your team in budget with custom spending limits for individuals or group balances.
Real-time tracking
Review transactions, capture receipts, and instantly pause or resume cards.
Integrate with Xero
We connect with accounting software such as Xero and push data to match accounts effortlessly.
Our platform can do a lot.
-
Approve funds requests & set spend limits.
-
Annotate transactions with receipt capture.
-
Grant access based on role permissions.
Unlimited users on all plans
Our mission is to provide a superior method for handling your business finances, and that commitment starts with our fair and clear pricing structure.
Pay monthly
Pay yearly SAVE 17%
£ 300 £250 yearly SAVE 17%
1 - 20 cards
-
Issue up to 20 physical cards
-
Unlimited platform users
-
Up to 50 virtual cards - free
-
Free to use in 21 major currencies
-
£10 per physical card - one-off fee
-
Cash withdrawals - £1.50
£25 monthly
£ 420 £350 yearly SAVE 17%
21 - 50 cards
£35 monthly
-
Issue up to 50 physical cards
-
Unlimited platform users
-
Up to 100 virtual cards - free
-
Free to use in 21 major currencies
-
£10 per physical card - one-off fee
-
Cash withdrawals - £1.50
51+ cards
Custom pricing
-
Issue more than 50 cards
-
Unlimited platform users
-
More than 100 virtual cards
-
Free to use in 21 major currencies
-
Custom issuance fees
-
Cash withdrawals - £1.50
What is a company expense card?
Expense cards are payment cards issued to employees by an organisation to cover business-related expenses. These expenses can
include travel, meals, office supplies, client entertainment, and other operational costs necessary for conducting business. The card
simplifies expense management by allowing employees to charge expenses directly to the company account or appropriate
departmental balance, reducing the need for out-of-pocket spending and subsequent reimbursement processes.
Expense cards are also known as corporate cards and come with various controls and features to ensure proper usage. With Equals
Money, companies can set individual spending limits, restrict types of purchases, and easily monitor transactions to prevent misuse.
Real-time transaction data and detailed reporting features help streamline accounting and auditing processes, providing a clear
overview of company spending.
The use of expense cards also aids in improving cash flow management and enhancing financial transparency. By consolidating
expenses into a single payment method, companies can better track and analyse spending patterns, leading to more informed
budgeting and financial decision-making.
What qualifies as an expense?
A business expense is any cost incurred during the ordinary course of business that is essential and directly related to operating and
generating income. These expenses play a crucial role in maintaining daily operations and are usually tax-deductible, thereby reducing
the business's taxable income.
Qualifying business expenses cover a broad range of costs. Operating expenses, such as rent, utilities, office supplies, and salaries, are
fundamental for running the business. Travel and entertainment costs related to business travel, lodging, meals, and client
entertainment are also included. Marketing and advertising expenditures, which encompass promotional activities and public relations, qualify as well.
For spending to qualify as a business expense, the specific criteria will be dependant on the organisation's expense policy and can vary
from business to business. However generally, qualifying business transactions must be ordinary, necessary, and directly connected to
the business's activities. Proper documentation and record-keeping are essential to validate these expenses for tax purposes.
How does an expense account work?
An expense account is a financial tool used by businesses to track and manage expenditures related to their operations. It operates by
allowing employees to charge work-related expenses directly to the company, eliminating the need for personal out-of-pocket
payments followed by reimbursement processes.
When an employee incurs a business expense, such as for travel, meals, or supplies, they use a company-issued expense card, such as
an Equals Money card. The expense account records these transactions, with each expense documented with details, optional
attachments, and annotations, like date, amount, purpose, and any relevant receipts or invoices.
This system ensuring compliance with company policies, prevents overspending, streamlines expense management, improves cash
flow oversight, and aids in budgeting and tax preparation by providing a clear and organised record of all business-related expenditures.
Request a callback
Join the 30,000+ companies already using Equals Money to stay on top of their company spending.
